Identification

In order for us to release or confirm confidential information regarding a person’s criminal record, or lack thereof, we require sufficient proper identification to verify a person’s identity.

For the purposes of a criminal records check or police records check for service with the vulnerable sector we require the following identification.

The applicant must produce two pieces of appropriate identification that confirms their name, date of birth and address. One piece of identification presented must include a photo. Health Cards cannot be required for identification purposes but if volunteered, no unauthorized use or disclosure of the Health Card is permitted. The following is a list of items that are considered acceptable forms of identification.


Photo Identification: which provides photo and both the name and date of birth of an individual:

  •  Driver’s Licence
  •  Passport
  •  Age of Majority Card (BYID)
  •  Canadian Citizenship Card
  •  Firearms Licence (FAL, PAL, POL)
  •  Government Employment Card
  •  Immigration Papers with photo
  •  Indian Status Card
  •  Military Employment Card
  •  NEXUS card
  •  Permanent Resident Card
  •  Student Card


Non-Photo Identification: which provides both the name and date of birth of an individual:

  •  Baptismal Certificate
  •  Canadian Blood Donor Card
  •  Fishing Licence
  •  Hospital Card
  •  Hunting Licence
  •  Immigration Papers
  •  Outdoors Card
  •  Recent utility bill required to verify current Waterloo Region address if no driver’s licence  is available.
  •  People under 16 can provide school ID, bus pass and/or their parent can provide verification

What if I don’t have sufficient identification?

For the purposes of obtaining a criminal records check, your alternative is to submit your fingerprints to the R.C.M.P. who will either issue you a certificate stating you have no record, or provide a copy of the record if one exists. This will take approximately five months. The Waterloo Regional Police Service charges a $30.00 fee for fingerprinting. The R.C.M.P. also charges a fee for this service, go to Canadian Criminal Real Time Identification Services   for more information.

For the purposes of obtaining a police records check for the service with the vulnerable sector, your alternative is to submit your fingerprints to the R.C.M.P. who will either issue you a certificate stating you have no record, or provide a copy of the record if one exists. You can then return your certificate to the Waterloo Regional Police Service so we may proceed to issue you the records check. This will take approximately five months. The Waterloo Regional Police Service charges a $30.00 fee for fingerprinting. The R.C.M.P. also charges a fee for this service, go to Canadian Criminal Real Time Identification Services for more information.


For further information, please contact the front desk at police headquarters, (519) 653-7700 ext. 8890 or 8891.