Police Vulnerable Sector Check

New! As of October 6, 2014 the Waterloo Regional Police Service has implemented the Ontario Association of Chiefs of Police Record Check Guideline. 


What is it?
The Police Vulnerable Sector Check is restricted to applicants seeking employment and/or volunteering, in Canada, who are in a position of authority or trust relative to vulnerable individuals.  It is a collection of offence information, including convictions, outstanding warrants, charges and judicial orders available from a local police agency’s records management system and other systems/records where authorized. This check will include sexual offence convictions for which the individual has received a record suspension where authorized by the Minister of Public Safety and Emergency Preparedness.

This check will include the following information as the record exists on the date of the search:

(a)    Criminal convictions from CPIC and/or local databases,
(b)    Summary convictions for five years, when identified, and
(c)    Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period.
(d)    Outstanding entries, such as charges and warrants,
(e)    Absolute and conditional discharges,
(f)    In exceptional cases, where is meets the Public Safety Assessment, non-conviction dispositions including, but not limited to, Dismissed, Not Guilty, Stayed, Withdrawn,
(g)    Not Criminally Responsible by Reason of Mental Disorder, and
(h)    All record suspensions as authorized for release by the Minister of Public Safety.

This check DOES NOT include:
(a)    Convictions under provincial statutes,
(b)    Local police contact,
(c)    Ministry of Transportation information (PARIS),
(d)    Special Interest Police (SIP) category of CPIC,
(e)    Family Court Restraining Orders,
(f)    Foreign information,
(g)    Any reference to incidents involving mental health contact,
(h)    Diversions,
(i)    Youth Criminal Justice Act (YCJA) information beyond applicable disclosure period, and
(j)    Any reference to contagious diseases.

Please refer to pdf Records Check Information Reported for further information.

Can I apply?  
You must reside in the Region of Waterloo.

How much?
$25.00 for up to five applications at the same time. If you provide a letter from an agency stating it is for volunteer purposes, the fee will be reduced to $10. Additional processing fees may apply if fingerprinting is required.

How Long?
Police Vulnerable Sector Checks are processed in approximately three weeks, assuming timely response from other police services and depending on the volume of requests.  It could take longer if fingerprints are required.  Fingerprinting is by appointment only.

Where to apply?
The applicant can attend, in person, at the Police Reporting Centre or the Cambridge, Kitchener and Waterloo locations.  Acceptable identification is required.  This is no longer available at our Elmira and New Hamburg detachments.

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Wait Time

We are currently processing Police Record Checks received on November 14th, 2016

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